Minutes of Past Parish Hall Meetings
MINUTES
February 1st 2006
Minutes of the Committee Meeting held on Wednesday 1 February 2006.
Present: L Langstone, Mr and Mrs E Gliddon, B Jenkins, T Pugh, Ms P Anderson, P Capron, A Stacey, M Timney, Mr and Mrs G Spratt, Mrs S Eke, Mr and Mrs J March, J Forward, Mrs H Thomas
Apologies: Mrs A Shadrick, Miss A Gill
Minutes of previous meeting
The minutes of the previous meeting were agreed as a true record and duly signed.
Special item (with the permission of the Chairman)
A letter of resignation had been received from John Addicott, who regretted that he was unable to continue as Secretary, due to pressure of work and other commitments. It was agreed that a letter of thanks, for all his work, would be sent. The committee agreed that Malcolm Timney should undertake the role of Acting Secretary, until the next Annual General Meeting. Tony March would act as Minutes Secretary.
Matters Arising
Planning
Christine March reported that, after discussion between all parties, Trewin Design Partnership were now ready to submit both sets of plans to Torridge District Council, accompanied by an appropriate Planning Support Statement.
Constitution
A meeting with Clive Smale, P Capron, M Timney and T Pugh, took place to discuss the current constitution, which was instituted in 1992. A new constitution is being drawn up based on the ACRE model. The whole issue regarding the amalgamation of the new and existing governing documents might be a lengthy process, so the subcommittee have instructed Clive Smale to proceed with all possible speed.
The existing "officers" E Gliddon, John Addicott and L Langstone, the "holding trustees", will be required to sign over the land for the new hall to the Custodian Trustee. At the same time it was resolved that the subcommittee should instructed CS to proceed with the transfer of the "new" plot to the Custodian Trustee as soon as possible.
Stop cock
Repairs had been affected and people were asked to now use the white stop cock only.
Fees for Planning Applications
The Parish Council needed to be reimbursed for the sum of £795.00.
Fund Raising
Jim Pates would perform on 13 May 2006.
The entertainment on 28 January had raised £95.00 and £50.00 from the raffle.
The last film had mad a loss of £40.00. The next film would be Wallace and Grommet, when hopefully, a profit would be made.
A Wine and Wisdom was booked for 11 March 2006.
Carol Moon had offered to host a Bingo evening.
The film 'A Constant Gardener' would be held on 22 March 2006.
The 'History of Ashwater' was selling well.
Martin Carthy would perform in the hall on 25 June 2006 - cost £6.50.
Finance
Old Hall Current account: £654.51. Reserve: £679.55
New Hall Current account: £5264.00. Reserve: £3350.00.
It was proposed and seconded that Trewin's account, for preparation and submission of planning consent for the new hall in the sum of £4969.08, be paid.
Any Other Business
Future meetings would be held at 7.45 p.m.
Terry Pugh would produce a draft letter to prospective bid-writers.
The meeting closed at 8.12 p.m.
The next meeting would be held on Wednesday 1st March at 7.45 p.m.
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