Minutes of Past Parish Hall Meetings
MINUTES
March 1st 2006
Minutes of the Committee Meeting held on Wednesday 1 March 2006.
Present: L Langstone, Mr and Mrs E Gliddon, B Jenkins, P Capron, A Stacey, M Timney, Mr and Mrs G Spratt, Mr A Stacey, J Forward, Mrs A Shadrick, Mr I Buxton
Apologies: T Pugh, Ms P Anderson, Mrs H Thomas, Mrs S Eke,
Mr and Mrs J March, Mrs A Gill
Minutes of previous meeting
The minutes of the previous meeting were agreed as a true record and duly signed.
Matters Arising
Planning
John Forward reported that the combined application for the New Hall and for the Old Hall site has been registered and that "the clock is ticking". He has been asked by Trewin Designs for the name of our solicitors so that TDC can discuss the 160 agreement. It was agreed the he should ask Trewins to contact Peter, Peter and Wright.
Constitution
Much has been achieved and most of the committee has received either by email or by hand a copy of the draft proposals. Some disquiet has been voiced over names of the members of the Management Committee appearing in the document and concern regarding the financial implications of being a member of the Management Committee. It was generally agreed that providing all business was carried out strictly in accordance with the new constitution and that all reasonable care was exercised then none of the Management Committee could not be penalised in any way. It was agreed that clarification on this would be sought of Peter, Peter and Wright.
In order that the draft constitution can be sent for the perusal of the Charity Commission it was agreed that a further period of one week should be allowed for comment by the committee. Also it was agreed that the draft should not contain any names as yet. Subject to these two points it was proposed by Peter Capron and seconded by Graham Spratt that the document be sent to the Charity Commission. The Chairman thanked the subcommittee for the work put in to preparing the draft document.
Malcolm Timney has received the document "Charity Land" which once signed by Lawrence Langston, Edward Gliddon and John Addicott would be sent to the Charity Commission in order to vest the plot for the New Hall in the Official Custodian for Charities. It was proposed by Peter Capron and seconded by Mary Gliddon that the document be signed and sent to the Charity Commission as soon as possible.
The Chairman and Treasurer have discussed the costs so far of the acquisition of the site for the new hall. Together with the value of the land and John Forward’s donation of time in preparing the drawings for the "Old Hall" site the total thus far would appear to be around £20,000. We have to at least match the possible grant from the Community Council of Devon of £15,000. This figure is match-funded by Torridge District Council so that a total maximum grant will be £30,000. The Chairman has spoken to the Community Council of Devon and they have suggested that we could complete the forms ourselves rather than employ a bid writer. This will be discussed by the sub-committee.
Malcolm Timney suggested that in order to apply for funds we now need some idea of costings. The initial work, if the full £30,000 is available to us, should include the site clearance, fencing, site entrance and moving the electricity pole, site levelling and providing a hard-standing for the car park area. It was agreed that M and S Plant and Luke Furze should be asked to provide estimates for the excavation work and that Mr S Shadrick should also be asked to quote for the fencing work.
Fund Raising
The TEN has been received for the Wine and Wisdom on 11th March. Andrew has agreed to run the bar and it was agreed that we should have a 50/50 draw. Also Peter Capron suggested the inclusion of live ale at the bar as an experiment. He will collect from the Launceston brewery and set it up in the kitchen on the day.
The next film show is to be Constant Gardener on 22nd March. Graham Spratt has offered to help set up the equipment.
The Chairman pointed out that funds are now running low and that we need a major fund raising effort.
Mr Buxton - a newcomer to our group - has offered to help with fund raising. It was suggested that the Fund Raising subcommittee be reformed. We will discuss more fully at the next meeting.
Finance
Cheques were issued for the following:
| TEN to Malcolm Timney | £21.00 | proposed John Forward, seconded by Graham Spratt |
| Bill for electric meters | £182.06 | proposed Graham Spratt seconded Peter Capron |
| Bill for padlock | £2.06 | proposed Malcolm Timney seconded Lawrence Langston |
| Bill for architectural work | £311.38 | proposed Mary Gliddon seconded John Forward |
Old Hall Current account: £732.52 Reserve: £679.55
New Hall Current account: £649.77 Reserve: £1867.10
Any Other Business
It was agreed that the AGM shall be help on Wednesday 3rd May 2006. This meeting must be advertised fully around the Parish.
John Forward discussed the possibility of opening a youth group on Friday nights.
Date of the Next Meeting
Wednesday 5th April
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Last modified: Monday November 06, 2006