Minutes of Past Parish Hall Meetings
MINUTES
May 3rd 2006
Minutes of the Committee Meeting held on Wednesday 3 May 2006.
Present: L Langstone, P Capron, A Stacey, M Timney, Mrs S Eke, J March, J Forward, Mrs H Thomas, I Buxton, Mrs A Shadrick, Mr and Mrs E Gliddon, Mrs A Gill, B Jenkins, T Pugh, Mr and Mrs G Spratt, Ms P Anderson, J Forward, G Cox
Apologies: Mrs C March, A Stacey
Election of Officers from Elected Members
It was proposed by T Pugh and seconded by Mrs M Gliddon that the following be elected as officers:
| Chairman | L Langstone |
| Vice-Chairman | G Spratt |
| Treasurer (New Hall) | B Jenkins |
| Treasurer (Old Hall) | E Gliddon |
| Secretary | M Timney |
| Assistant Secretary | J March, A Stacey |
Confirmation of Nominated Officers for other organisations
| Horticultural Society | P Capron |
| Skittles | Mrs A Gill |
| PTFA Ashwater School | Mrs S Eke | Mrs M Gliddon |
| Church Representative | Mrs A Shadrick |
Co-opted Members
| J Forward and T Pugh | Proposed by M Timney, seconded G Spratt |
Constitution
The meeting confirmed that the Draft Constitution would be the document from which the Parish Hall Committee would be working. Proposed by M Timney, Seconded by Mrs M Gliddon.
Minutes of previous meeting
The minutes of the previous meeting were agreed as a true record and duly signed. Proposed by G Spratt, Seconded by Mrs A Shadrick.
Matters arising
New Hall
Fencing and Car Park
A quotation had b
een received from Southern electricity for their necessary work.
South West Water would be paid to inspect the drains, but a qualified contractor would need to be employed for the work.
Contact was still awaited from BT.
Bid Writers
L Langstone reported that the bid writer was still on task. CC Devon funding was not available for site work, but it was available for building work. He had been told that money was available from the Landfill Trust. Lawrence had documents which might lead to funding, but it appeared that the committee was being sent round in circles, since he had, once again, been referred to SWETE (same response as 18 months previously).
Building Regulations Approval
After some chasing, Trewins had just got back to J Forward. They advised that a Structural Engineer would be needed and offered a name, but J forward advised it was for the committee to nominate an engineer, once quotations had been received for the work. J Forward would deal with this matter.
Fundraising
It had been calculated that approximately £35,000 would be needed to complete the car park and entrance. The high cost was due to the contours of the site.
Letter from Peter, Peter and Wright
£800 would be needed, on account, for the 106 agreement on the Old Hall. M Timney and Mrs C March would make efforts to sort this out. It was resolved that Peter, Peter and Wright should be instructed to proceed with the completion of the 106 agreement.
Concert Tickets
Jim Pates' concert tickets were selling well. Mrs S Eke and her husband would run the bar. Raffle prizes would be gratefully received.
Finance
A cheque would be raised to cover the cost of the 106 agreement, as previously minuted. Proposed M Timney, seconded by L Langstone.
Treasurers' Reports
| Old Hall | Current £549.49 | Reserve £679.55 |
| New Hall | Current £838.19 | Reserve £1867.10 |
Correspondence
The Community Council of Devon membership was due at £18.00. It was proposed by P Capron and seconded by G Spratt, that this be paid.
Torridge District Council
New food and safety law certificates have been introduced and someone from the Village Hall Committee would need to be trained. Hazel Thomas was going on a course and would see if the dual role would be acceptable. The Lottery and Amusements Act Certificate had been received.
Any Other Business
Mrs Eke requested that any spare tickets for Jim Pate's concert be given to herself of Hazel as soon as possible. She reported some negative feedback over ticket sales.
Edward and Mary Gliddon would open their garden on 9 July to raise funds.
Ivan Buxton has produced a booklet, entitled 'Ashwater Verse', at a cost of £2.00, toward funds.
Several other ideas were mooted.
Once the car park was completed, Tony and Chris March would organise regular car boot sales.
The next meeting would be on Wednesday 7 June at 7.45 p.m.
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Last modified: Monday November 06, 2006