Minutes of Past Parish Hall Meetings
MINUTES
August 2nd 2006
Minutes of the Ashwater Parish Hall Committee Meeting Held on Wednesday 2 August 2006
Present: T Pugh, Ms P Anderson, M Timney, B Jenkins, L Langston, E Gliddon,
P Capron, J A March, Miss A Gill, A Stacey, Mrs A Shadrick, J Forward, I Buxton
Apologies: Mrs M Gliddon, Mrs H Thomas, Mrs C March
Minutes of previous meeting
It was proposed by P Capron, seconded by M Timney and carried unanimously, subject to the amendment that I Buxton was also present at the meeting, that the minutes be accepted.
2nd September event
The Timneys would organise a BBQ. Clifford Jones would organise the skittles and the PTA have been asked to organise sports. Events would run from 4.00 p.m. onwards. I Buxton would organise a large darts stall with prizes. Mrs Thomas knew someone who would do face painting. There would also be childrens’ fancy dress and various other stalls, including a tabletop stall and decorated wheelbarrow competition. There would be a meeting on 30 August to finalise events.
Matters arising
Open Garden
The open garden day had been very successful and thanks were given to Mr and Mrs Gliddon and their helpers for raising £502.50.
Constitution
An agreement had been finally reached with the Charity Commission. The document, entitled ‘The Memorandum of Changes’ needed signature and it was proposed by M Timney and seconded by J March that this be carried out. L Langston duly signed and the trustees would received a copy of all the relevant documents.
Finance
Bids
Big Lottery Fund
The form had been received, which appeared fairly straightforward, but there were 48 pages of guidance. The cut off date would be April 2007. There were two stages to complete, and if successfull we would move onto the second which will need to be much more detailed. Much work needs to be done, although the group is now well established and some way towards submission of the first stage. The sub-committee would look through the documentation and report back.
Treasurer’s report
| Old Hall | Current £625.95 | Reserve £686.35 |
| New Hall | Current £3088.41 | Reserve £1067.10 |
Insurance
The insurance was now due at a renewal cost of £421.74. It was proposed by J March, seconded by J Forward and carried unanimously that this be paid. The premiuim would be looked at next year.
Temporary event notice
The temporary event notice for the "mid-summer" evening cost £21 and it was proposed by M Timney, seconded by J Forward and carried unanimously that this be paid.
Lotteries and Gaming Act
M Timney had received note of changes to the Lotteries and Gaming Act. Peter Capron was asked to take this away and report back.
Any Other Business
BT had at last looked at the work required to remove their cables from the pole in the proposed entrance to the new hall. They have yet to advise on cost.
Beaford Arts would provide the following events:
Celtic themed evening: early December
Black Voices Gospel Choir: early February
Films: October
Ivan Buxton said that he had arranged the two talks about Dartmoor for 25th Oct and 22nd Nov to raise funds.
T Pugh raised the subject of the outstanding bill for water in the field. Since the original enquiry about water bills came from T Moon it was decided that no further action would be taken.
M Timney would chase up the 106 agreement.
Date of next meeting: 30 August 2006
The meeting closed at 8.45 p.m.
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