Minutes of Past Parish Hall Meetings
Minutes of the Ashwater Parish Hall Committee Meeting Held on Wednesday 4 April 2007
Present: T Pugh, Ms P Anderson, B Jenkins, L Langston, Mr I Buxton, Mr and Mrs Gliddon, P Capron, Mr and Mrs March, Miss A Gill, Mrs A Shadrick, J Forward, Mr and Mrs Spratt , Mrs H Thomas, M Timney, Miss S Eke, A Stacey
Apologies: There were no apologies.
Minutes of Previous Meeting
The minutes of the previous meeting were proposed as a true record, by G Spratt, seconded by Mrs M Gliddon and carried unamously.
Matters Arising
The outstanding account for the advertisement for Black Voices had been paid.
Big Lottery Fund
There was no further news.
Smoking
‘No Smoking’ notices had been put up around the hall. In line with government legislation, all public venues would become ‘No smoking’ w.e.f 1 July 2007. The booking forms had been changed to reinforce that ‘No Smoking’ was allowed in the hall. It would be the responsibility of the person booking the hall, to make sure this is enforced, or a large fine could be levied. Special signs would be available from Torridge District Council, in due course and a notice would be put on the board, explaining the new law.
S.106 Agreement
The s106 agreement was presented for signature. It was proposed by M Timney, seconded by P Capron and carried unamimously that it be signed by M Timney, L Langston and E Gliddon. The signatures were witnessed by I Buxton.
Hall Visits
The summary had been distributed and a vote of thanks was proposed to those who had carried out the visits and compiled the report. The sub committee had started to look at the reorganisation of the interior of the hall, in particular whether a skittle alley could be accommodated, without increasing the footprint. It was suggested that the roof might be re-designed, to save cost, although this would need a fresh planning application. A lot of work would need to take place in the next 5 - 6 weeks and everyone was happy for the sub-committee to continue with the work. A short list of consultants, quantity surveyors etc would need to be produced.
M Timney had downloaded an ‘Awards for All’ form and it was agreed that he and
T Pugh and J Forward, should start to complete the form, in readiness for a possible application for funding.
Hall Bookings
X-Stream were still using the hall, but had not booked since December.
J Forward would ask Ali Rowe to sort things out. The Parish Council still owed some money for hire of the hall. A bill would be raised.
Booking Form
The booking form would need to be signed and terms and conditions given out,
before the key could be released. This would be especially important after 1 July.
The Horticultural Society, Parish Council, Skittles Teams, Play Group and any other group that intended to use the hall on a regular basis would be sent a letter, asking for the name of their nominated member. They would be required to sign a booking form for the following 12 months.
Finance
Treasurers’ report
| Old Hall | Current £580.78 | Reserve £698.64 |
| New Hall | Current £2508.34 | Reserve £1107.83 |
£165.00 had been received from the sale of hand-made cards.
The last film had made a loss of £5.50.
The rates bill had been received for the old hall - zero rated, so no payment of rates was due to TDC.
IT Equipment for New Hall
P Capron was investigating equipment for showing films. Grants might be available for the purchase of equipment, which could be used in the old hall and transferred to the new.
Fund Raising
I Buxton had had a meeting with T May and the Church Fundraising Committee and it had been decided to hold a joint event, provisionally on 7 July. This date might change, due to the clash with Holsworthy St Peter’s Fair. Many attractions and events were proposed and a list would be drawn up for a later meeting. The Church had offered £200, as a start-up fund and it was proposed by G Spratt, seconded by P Capron and carried unanimously that this be matched from the new hall fund. There would be a 50/50 split of profits and local groups would be contacted, to see if they wished to be involved.
Any Other Business
DC Cllr D Shadrick and G Cox MP had sent letters of support for the lottery bid.
Date of next meeting: 16 May 2007 at 7.30 p.m. This would be the AGM, followed by the customary monthly meeting.
The meeting closed at 8.25 p.m.
Website designed by Anthony Williams and Henriette North.
Comments and Submissions to webmaster@ashwaterparish.org.uk
Last modified: Saturday July 28, 2007