Minutes of Past Parish Hall Meetings
Minutes of the Ashwater Parish Hall Meeting Held on Wednesday 16th May 2007
Present: B Jenkins, L Langston, Mr and Mrs Gliddon, P Capron, Miss A Gill,
Mrs A Shadrick, J Forward, Mr and Mrs Spratt, Mrs H Thomas, M Timney,
Mrs S Eke, A Stacey, I Buxton, T Moon
Apologies: T March.
Nominated Committee Members
| Horticultural Society | P Capron |
| Skittles | A Gill |
| PTFA Ashwater School | S Eke |
| Parish Council | T Moon |
| Church representative | A Shadrick |
Election of Officers
| Chairman | L Langstone |
| Vice Chairman | G Spratt |
| Secretary | M Timney |
| Treasurer Old Hall | E Gliddon |
| Treasurer New Hall | B Jenkins |
| Asst Secretary | P Capron |
| Fundraising | I Buxton |
The above were duly proposed by G Spratt and seconded by M Gliddon This was agreed by the meeting.
Co-opted member - J Forward, who was proposed by M Timney and seconded by
G Spratt, this was agreed by the meeting.
Minutes of the Meeting held on 4th April
The minutes of the meeting were proposed as a true record by G Spratt seconded by M Gliddon and carried unanamously.
Matters Arising
Smoking
P Capron reported that some signs had already been put up but extra signs as per the legislation would be needed. This was in hand to be provided before 1st July the operative date.
Hall Visits
The Awards for all form has still to be dealt with and was still in hand with J Forward and T Pugh.
S106 Agreement
The S106 agreement has duly been signed by TDC and Ashfords have submitted their final bill. Some discussion took place on payment but G Spratt proposed and E Gliddon seconded that the bill should be paid now this was agreed. A cheque will be raised for £737.31 to be sent to Ashfords.
When we have the final planning documents in our hands it is the intention the challenge the need for a S106, this will be done via a procedure using the Planning Inspectorate. The challenge will have to be in the name of the PC who submitted the planning application and it was agreed that J Forward will write to the PC about this issue. We are also seeking clarification of the original planning consent.
Lottery Bid
The decision on stage one funding has been put back to mid June by the BLF due to the large number of applications.
The Sub-Committee reported that they had come to the firm conclusion that the "Design and Build" route to completing the New Hall was the best course of action. J Forward explained the "Design and Build" concept and explained that due to time and budget constraints this was the best solution. After some discussion E Gliddon proposed and
G Spratt seconded that the Committee should pursue the "Design and Build" course of action. The meeting agreed this as the way forward.
Old Hall
There was a need to register the Title Deed for the Old Hall to make the process of selling the plot that much easier when the time comes. We have spoken to a different Solicitor about this and had the necessary paperwork from him detailing terms and conditions plus an estimated charge of £600.It was proposed by M Gliddon and seconded by P Capron that we should proceed with the issue and use the new solicitor, this was agreed.
Fundraising
I Buxton reported that he had set up three more talks, two by Paul Rendell and one by himself due in Oct/Nov and Jan2008.
Finance
No change from the AGM.
Water Charges
There has been discussions with T Moon , ourselves and SWW and the issue of which meter belongs to who on the new tappins has been resolved. This leaves us with a standing charge bill to pay.
There being no further business the meeting closed at 8.40pm
Date of the Next Meeting
The next meeting will be held at 7.30pm in the Parish Hall on 13th June 2007.
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Last modified: Sunday July 29, 2007