Ashwater

Minutes of Past Parish Hall Meetings

Minutes of the Ashwater Parish Hall Meeting Held on Wednesday 13th June 2007

Present: L Langston, M Timney, B Jenkins, Mr I Buxton, Mrs Gliddon, P Capron, Miss A Gill, Mr and Mrs Spratt, A Stacey, T Moon, B Parsons
Apologies: E Gliddon, J Forward, H Thomas, Mrs A Shadrick

Minutes of the Annual General Meeting held on 16th May

The minutes of the meeting were proposed as a true record by G Spratt seconded by Mrs M Gliddon and carried unanamously.
The Secretary reminded all present that the elected members and nominated members, who are now the trustees, must sign the register.

Minutes of the Meeting held on 16th May

The minutes of the meeting were proposed as a true record by M Timney seconded by Mrs M Gliddon and carried unanamously.
It was agreed that the Second Co-opted member should be Mrs M Gliddon.

Matters Arising

Smoking

P Capron reported that signs had arrived from smokefreeengland.gov.uk which would be put up nearer the operative date.

Hall Visits

The Awards for All form has still to be dealt with and was still in hand with J Forward and T Pugh.

S106 Agreement

The S106 document has now arrived and we await the planning consent notice, when this arrives we will instigate an appeal against the need for a S106 in this case.
The Secretary wrote to the Parish Council about the appeal process and the PC has set up a sub-committee to look at the paperwork.
We have had a letter from Peter, Peter and Wright about the costs for their part in the S106 fiasco. After some considerable discussion it was proposed by M Gliddon and seconded by A Stacey, that we would ask them for their final bill, £350 plus VAT, as per their letter and that would then be paid, this was agreed.

Lottery Bid

We have had an e-mail from the BLF saying that we will be invited to put in a Stage 2 Application and will be given some funds to help in its preparation.
Mrs M Gliddon proposed, seconded by G Spratt, that congratulations were in order to the sub-committee who had put in so much effort and time to get the stage one bid accepted. This was agreed unanamously.

Old Hall

The registration of the title has been passed to our new Solicitor who has asked for some details on Services, agreed that The Chairman would approach P Jennings about the sewers, the other services are well documented. We also need a letter signed by a long standing Parishoner about the Hall, it was agreed to contact E Gliddon.

Fundraising

I Buxton reported that the fun day, 7th July, was well on track.
Sponshorship had been forthcomming from several sources and he distributed raffle tickets to all in attandance. Help will be needed on Fri/Sat and Sun, all there agreed to help.
A Stacey agreed to run the bar at the evening concert, the beer has already been organised and other items need to be obtained.
Other events in place are:

Water Charges

We have a bill for £63.61 to pay , it was agreed that this should now be paid; proposed G Spratt seconded by A Stacey.
We will seek a reduction in the charges as we are a charity and the supply will not be used for about 18 months.

Finance

Old Hall Current £655.99 Reserve £698.64
New Hall Current £1647.82 Reserve £1107.83

It was agreed to continue our subscription to the Village Green Magazine.

There being no further business the meeting closed at 8.20pm

Date of the Next Meeting

The next meeting will be held at 7.30pm in the Parish Hall on 4th July 2007.

Website designed by Anthony Williams and Henriette North.
Comments and Submissions to webmaster@ashwaterparish.org.uk
Last modified: Friday August 03, 2007