Minutes of Past Parish Hall Meetings
Minutes of the Ashwater Parish Hall Meeting Held on Wednesday 4th July 2007
Present: L Langston, M Timney, B Jenkins, Mr I Buxton, M Gliddon, E Gliddon, P Capron, A Gill, G Spratt, A Spratt, A Stacey, T Moon, B Parsons, J Forward, A Shadrick, S Eke
Apologies: H Thomas
Minutes of the Meeting held on 13th June
The minutes of the meeting were proposed as a true record by M Timney seconded by I Buxton and carried unanamously.
Matters Arising
Smoking
The chairman thanked P Capron for putting up the signs in accordance with the legislation.
Hall Visits
The Awards for all form has still to be dealt with and was still in hand, the bid sub-commitee will now deal with this.
S106 Agreement
The issue of the 106 not being on the planning document was raised with TDC who say that it is a stand alone document and as such does not need to be on the planning document. We are unhappy with this and will still deal with an appeal to the Planning Inspectorate, this was agreed. We are still awaiting the final bill for this item from Peter, Peter and Wright.
Lottery Bid
The forms necessary to deal with the stage two bid preparation have been submitted to the BLF. We have provided milestones for the project and asked for up to £25,000 to develop our Stage Two Application. We have made a start with Trewens to re-design the roof and other internal changes we need to the hall. Planning Permission will then be sought so that we are in a position for our stage two bid to be submitted. The sub-committee will produce a final design document based upon the paper produced by J Forward to the meeting, he outlined the changes such as the roof, moving toilets heating etc., this was agreed after being proposed by M Gliddon seconded by G Spratt. Part of Stage two is production of a Business Plan; B Parsons said that he would help write the document, as he had been involved with Business Plans in the past.
Old Hall
The plan required by our Solicitor on services, to the best of our knowledge, has been provided. We have sought a draft letter from him for our long standing parishoner to sign, E Gliddon agreed to deal with this for the committee.
Fundraising
I Buxton reported that the fun day, 7th July, was still going ahead dispite the weather which we hoped would improve. It was agreed that all who could make it would be on the green at 17.00 on Friday to help erect the tents etc, P Capron and M Timney would deliver the tables and chairs, skittle boards and goal posts on Saturday morning early. The TEN and Bar have been organised.
There was a vote of thanks to the organising committee for their hard work, the major draw will take place in the evening at the Music Night.
Finance
| Old Hall | Current £773.99 | Reserve £703.60 |
| New Hall | Current £1584.21 | Reserve £1107.83 |
An Electric bill has been paid and it was agreed that our Insurance Premium of £452.54 should be paid, proposed by M Timney seconded by B Jenkins.
A further £100 had been recieved from the card makers.
During our Stage Two bid it had been noticed that we had only two signatories for our cheques, this had happened due to changes in Trustees. It was agreed that this should be increased so that any 2 out of 5 could sign cheques. The signatories should be L Langston, B Jenkins, J Forward, M Timney and P Capron, however it was agreed that M Timney and J Forward should be the signatories for the stage two expenditure.
This was proposed by M Gliddon and seconded by G Spratt the meeting carried this unanamously.
There being no further business the meeting closed at 8.15pm
Date of the Next Meeting
The next meeting will be held at 7.30pm in the Parish Hall on 1st August 2007.
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Last modified: Monday September 03, 2007