Minutes of Past Parish Hall Meetings
Minutes of the Ashwater Parish Hall Meeting Held on Wednesday 2nd April 2008
Present: L Langston, M Timney, E Gliddon, P Capron, M Gliddon,
A Gill, A Stacey, J Forward, T Moon, I Buxton, G Spratt.
Apologies: H Thomas, K Davis, A Shadrick, B Parsons
Minutes of Previous Meeting held on 18th March 2008
The minutes were agreed as a true record.
Proposed G Spratt, seconded M Gliddon.
Matters Arising
Hall Project
Members of the sub-committee met The Big Lottery Fund people on 24th March. This was considered to be a good and constructive meeting. The BLF asked a few questions and made a couple of suggestions to our bid. These have already been addressed and information sent to the BLF. Funding was also discussed and it appears that the BLF made some rules regarding the Development grant but it was not apparent that this was a separate pot of money. The outcome is that we have to raise a little bit more than we thought.
The splitting of the project into two phases was welcomed by the BLF as they saw that it would help overcome the shortfall. The decision on our bid is likely to take place on 22nd
May after which if we are successful we will be given 4 weeks in which to accept the offer.
We would then have another 6 months to raise the outstanding money.
A meeting with the Wessex Investments group took place on Wednesday morning regarding a loan and the way forward with a Charity limited by guarantee. This will be discussed fully at the May meeting, when more information will be available, so we can decide on best way to proceed.
A meeting with TDC is planned for Friday.
Fund Raising
Posters for the variety night on May 17th have been displayed around the Parish and arrangements will be made to secure the necessary permit for the bar, P Capron will send in the papers to TDC. Tickets will cost £5.00 each with accompanied under 16yr olds free of charge.
After some discussion it was agreed to join in the Fun Day, which this year will be on 5th July. I Buxton agreed to front our effort but needed two more people to help, agreed that two would be organised at the May meeting.
Accounts
| Old Hall | Current £540.06 | Reserve £715.90 |
| New Hall | Current £2321.23 | Reserve £1133.92 |
P Capron and E Gliddon had nearly completed the year end accounts and they will be available for the AGM.
Correspondence
S106: there had been no reply to our letter to the CE of TDC so a chase up letter has been sent.
Gift Aid: we are now in receipt of the necessary Gift Aid papers and we can claim money from the Government on all donations.
AOB
There being no other business the meeting closed.
Date of Next Meeting Wednesday 7th May 2008. It will be preceded by the AGM.
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Last modified: Friday July 25, 2008